You may also download a printable Event Agreement here.
Event Terms:
1. All Guests must be 21 years of age or older.
2. A 50% deposit on all food or $300, whichever is greater is required at time of booking to guarantee time, date and menu.
3. The remaining charges incurred by the Host are due at the conclusion of the Event.
4. The deposit becomes non-refundable ten (10) days prior to the Event.
5. Deposits for all December events are non-refundable from the time they are paid.
6. All Events are considered non-exclusive unless otherwise agreed upon herein.
7. The number of Guests must be confirmed by the Host 7 days in advanced.
8. Should the number of the Guests go beyond the confirmed number the Host will be charged the per-person price plus 15% for all additional attendees, plus tax and gratuity.
9. All menus must be confirmed 7 days in advance of the Event. Addition and changes agreed to by The Warren will carry a change fee of 10% of the cost of the items added or changed.
10. The Host must submit a Guest List to The Warren 24 hours in advance.
11. The Warren must approve all changes, such as time of Event, number of Guests, and other event details, prior to the event. All expenses incurred due to the approved changes will be added to the final bill with tax and gratuity added to the total.
12. All buffets will be open at the time the Host requests prior to the Event and will be closed no later than 2 hours after they are open. If the Host requests a delay in the opening of the buffet, we will attempt to comply and maintain the open buffet for 2 hours. However, under no circumstances will
any buffet remain open past 10:30pm, unless The Warren has been reserved exclusively for the Event.
13. Hosts must specify the time Guests will be seated and served. Delays in seating Guests must be approved by The Warren and in no case will be delayed beyond 60 minutes. All delays beyond 15 minutes will carry a $100 charge for every additional 15 minutes the seating is delayed (e.g. A 60 minute delay in seating will carry a $300 delay charge.) In the case of a delay beyond 15 minutes, food quality cannot be guaranteed.
14. No food or beverage may be carried into The Warren and/or served unless expressly outlined in this Agreement.
15. All audio-visual equipment or recordings must be tested at least 24 hours prior to the event. Due to the time in setting up and testing audio visual presentations, any audio visual requests made the day of the event will not be honored.
16. The Club will be available to the Host one hour prior to event start time should the Host choose to decorate. All decorations must be approved by The Warren and confetti is specifically prohibited.
17. The Warren has its own floral designers and outside floral arrangements are not permitted.
18. Should the event run beyond the allotted end time, a charge of $1000.00 may be added to the final bill.
19. All music played at The Warren shall be determined solely by the Warren Management unless otherwise agreed upon and, under no circumstances will the Host have any influence over the music or volume level after 10:00pm.
20. The Host shall be responsible for the actions of their Guests and will assume responsibility for any damage done toThe Warren’s furniture, fixtures and equipment, as well as the area surrounding the building.
21. The Host will not display any signs or advertising material without prior written consent from The Warren.
22. The Host and their Guests shall comply with the laws and ordinances, rules and regulations of all governmental authorities that have jurisdiction over the premises.
23. The Warren is not responsible for damage to the automobiles of any Hosts or Guests.
24. The Warren is not responsible for lost or stolen items. The Warren will not be held responsible for items left behind.
